Table of Contents

▶️How to Upload Freight Invoices for Multiple Orders

Matt Staff Updated by Matt Staff

This approach works well to allocate freight costs incurred per order.

1. Click on Enter Supplier Invoice

In the main navigation menu, select the A/P module and click on "Enter Supplier Invoice".

2. Select "Multiple Orders"

Select "there are multiple orders for this invoice".

3. Click on Vendor

Select the appropriate vendor for this invoice, such as UPS Shipping.

4. Click on "+ Add Data"

Enter the invoice information as usual, such as invoice number, invoice date, and due date. Then, click on "+ Add Data".

5. Copy/Paste Data

Scrub your shipping invoice to match the Aturian format, i.e., Order#, Description, Item Type, Unit Cost, Qty, Freight Cost, GL, GL comment.

💡 Tip!

GL comment field is not necessary; however, it is recommended to complete other fields. Aturian will adjust freight GL account automatically to correspond with the order. Enter "0" for Unit Cost and "1" for QTY.

6. Click on Submit

Once data is pasted, click submit.

7. Click on Submit

Aturian will update GL accounts if needed. Click submit again.

8. Verify Net Total

Verify net total matches the vendor invoice.

9. Attach Vendor Invoice

Attach vendor invoice and save the invoice.

10. Vendor Consolidated Invoice

Notice the shipping invoice was consolidated with subsidiary "invoices" differentiated with a "- #" for each order.

11. Consolidated Invoice

The consolidated invoice will display as "open" while the subsidiary invoices will display as "closed".

How did we do?

Contact