Table of Contents

▶️How To Enter Supplier Invoices and Close The Purchasing Journal

Matt Staff Updated by Matt Staff

1. Click on Enter Supplier Invoice

In the Main Navigation Menu, select the A/P Module, expand Supplier Invoices, and select "Enter Supplier Invoice".

2. Enter the "Order Number"

Begin typing the order number and select the appropriate order.

3. Select the Correct Vendor

If there are multiple suppliers or vendors for an order, click on the appropriate supplier and complete the appropriate fields per the vendor invoice.

💡 Tip!

It's important to double check due dates and unit pricing. If you select the check box near "Invoice Information" all available items will be selected.

4. Select Invoice Items

To include additional line items, such as handling charges, click the drop down and select the appropriate item detail.

5. Invoice Exceptions

Double check all fields to ensure they match the vendor invoice. If the invoice exceeds the set parameters for suppliers invoices, then mark the invoice as an exception for your team to review.

💡 Tip!

You can view and manage supplier invoice exceptions by clicking on "Manage Supplier Invoices" and "Invoice Exceptions" Check out our guide to managing supplier invoice exceptions for more information.

6. Click on Notes and Attachments

To attach the vendor invoice in Aturian, expand the "Notes and Attachments" section and click on "Add Notes". When finished click "Save".

7. Close Purchase Journal

Before the invoice posts, we must close the purchase journal. In the A/P Module, expand "Purchase Journals" and click on Open Journal to review the open journal. If satisfied with invoices, click on "Close Journal"

8. Select Vendors Invoices

Either select the individual invoices to close or click on "Check All".

9. Click on Close

Verify the journal by selecting "Audit". If you are ready to close the purchase journal, select "Close" and follow the prompts to complete the close of the purchase journal.

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How To Process A Single A/P Invoice for Multiple PO's

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